This privacy notice tells you what to expect us to do with your personal information.

•    Contact details

•    What information we collect, use, and why

•    Lawful bases and data protection rights

•    Where we get personal information from

•    How long we keep information

•    Who we share information with

•    How to complain


Contact details

Get in touch here


What information we collect, use, and why

We collect or use the following information to provide and improve products and services for clients:

•    Names and contact details
•    Payment details (including card or bank information for transfers and direct debits)
•    Transaction data (including details about payments to and from you and details of products and services you have purchased)
•    Usage data (including information about how you interact with and use our website, products and services)
•    Information relating to compliments or complaints
•    Account access information
•    Website user information

We collect or use the following personal information for the operation of client or customer accounts:

•    Names and contact details
•    Addresses
•    Purchase or service history
•    Account information, including registration details
•    Information used for security purposes
•    Marketing preferences
•    Technical data, including information about browser and operating systems

We collect or use the following personal information for information updates or marketing purposes:

•    Names and contact details
•    Profile information
•    Purchase or account history
•    Website and app user journey information
•    IP addresses

We collect or use the following personal information to comply with legal requirements:

•    Name
•    Contact information
•    Any other personal information required to comply with legal obligations

We collect or use the following personal information for recruitment purposes:

•    Contact details (eg name, address, telephone number or personal email address)
•    Date of birth
•    Employment history (eg job application, employment references or secondary employment)
•    Education history (eg qualifications)
•    Right to work information
•    Security clearance details (eg basic checks and higher security clearance)

We collect or use the following personal information for dealing with queries, complaints or claims:

•    Names and contact details
•    Account information
•    Purchase or service history
•    Correspondence


Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
 

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
   

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
   

• Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.
   

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
   

• Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.
   

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
   

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.
  
   

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

If you make a request, we must respond to you without undue delay and in any event within one month.


Our lawful bases for the collection and use of your data
 

Our lawful bases for collecting or using personal information to provide and improve products and services for clients are:
 

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply except the right to object. To be clear, you do have the right to withdraw your consent at any time
   

• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object
  
  Our lawful bases for collecting or using personal information for the operation of client or customer accounts are:
   

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
   

• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
  
  Our lawful bases for collecting or using personal information for information updates or marketing purposes are:
   

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
  
  Our lawful bases for collecting or using personal information to comply with legal requirements:
   

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
  
  Our lawful bases for collecting or using personal information for recruitment purposes are:
   

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
  
  Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:
   

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Where we get personal information from
 

• Directly from you

• Market research organisations

• Providers of marketing lists and other personal information

• Suppliers and service providers

How long we keep information

We will retain your Personal Information for our records unless and until you ask us to erase this information. For more information on your right of erasure, please see the ‘Your rights’ section below.


Who we share information with
 

• Others we share personal information with

• Professional or legal advisors

• Professional consultants
   

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated
8 October 2024